Privacy Policy

Privacy Policy

How we protect and use your information
At evees, we take your privacy seriously. This policy explains how we collect, use, and protect your personal data when you use our salary sacrifice electric vehicle scheme.
We are committed to handling your information in a safe, fair, and transparent way, in line with UK data protection laws, including the UK General Data Protection Regulation and the Data Protection Act 2018.

1. Who We Are

evees is a provider of salary sacrifice electric vehicle schemes for small and medium-sized businesses across the UK.
For the purpose of data protection law, evees acts as a data controller for the personal information we collect and process.

2. What Information We Collect

• We may collect and process the following types of personal data:
• Personal details (name, address, date of birth, contact details)
• Employment information (employer, salary details, eligibility)
• Driving information (licence details, driving history where required)
• Financial information (for affordability and scheme setup)
• Vehicle preferences and order details
• Communication records (emails, calls, enquiries)
• We only collect information that is necessary to provide and manage the scheme.

3. How We Use Your Information

• We use your information to:
• Set up and manage your salary sacrifice agreement
• Confirm your eligibility for the scheme
• Arrange vehicle leasing, insurance, and related services
• Communicate with you about your agreement and vehicle
• Provide customer support
• Meet legal and regulatory requirements
• We do not use your data for purposes that are unrelated to the service we provide.

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

• Contract – to deliver the salary sacrifice scheme and related services
• Legal obligation – to meet regulatory and tax requirements
• Legitimate interests – to operate and improve our services
• Consent – where required, for specific communications or services

5. Sharing Your Information

To operate the scheme, we may share your information with trusted third parties, including:

• Your employer
• Vehicle leasing companies
• Insurance providers
• Maintenance and service providers
• Finance and credit assessment partners
• IT and system providers
• All third parties are required to handle your data securely and only for agreed purposes.

6. Data Security

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.
Access to your data is limited to those who need it, and we use secure systems to store and process information.

7. How Long We Keep Your Data

We only keep your personal data for as long as necessary to:

• Manage your agreement
• Meet legal and regulatory requirements
• Resolve any disputes
  After this period, your data will be securely deleted or anonymised.

8. Your Rights

Under data protection law, you have the right to:

• Access your personal data
• Request correction of inaccurate information
• Request deletion of your data (where applicable)
• Restrict or object to processing
• Request transfer of your data
  To exercise any of these rights, you can contact us directly.

9. Cookies and Website Data

If you use our website, we may collect limited information through cookies to improve your experience and understand how our site is used.
You can control cookie settings through your browser at any time.

10. International Transfers

Where data is transferred outside the UK, we ensure appropriate safeguards are in place to protect your information in line with legal requirements.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be clearly communicated and published on our website.

12. Contact Us

If you have any questions about how we handle your data, or if you wish to exercise your rights, please contact the evees team.

13. Complaints

If you are not satisfied with how your data is handled, you have the right to contact the Information Commissioner's Office, the UK’s independent authority for data protection.

Our Commitment

At evees, protecting your personal information is part of delivering a service you can trust. We aim to keep everything clear, secure, and handled with care—so you can focus on enjoying the benefits of driving electric.